Hello potential future Oatly employee. It’s us, the original oatmilk company that started in Sweden back 25 or so years ago and has since expanded to the U.S. where we’ve continued growing at a rate such that we need more brilliant minds to come work with us to keep the momentum going and the oatmilk flowing.

Sustainability, health, and transparency are the core values that guide everything we do. Basically, we exist to help people live a healthier life without recklessly taxing the planet’s resources in the process, and to change the food system for the better. We drive that change through the power of oats and through a significant reduction in cow’s milk consumption. If any of this resonates with you, then maybe you’d like to work for Oatly, too. Now onto the formal stuff.

We are looking for a Part-Time Administrative Assistant to join our team located in Philadelphia, Pennsylvania. This role will be responsible for supporting all administrative duties, including but not limited to sorting mail, communicating with building facilities, and checking in guests.

This is a part-time temp-to-hire position. The role will be working 3 days a week, up to 30 hours. Core business hours are Tuesday through Thursday, 10 am - 3 pm; however, there is flexibility.

Here are the things we want to hire you to do:

Office Support

• Process, sort, and route incoming and outgoing mail; submit invoices to finance when received by mail
• Maintain and manage inventory of office and cleaning supplies; restock items such as pens, paper, coffee, snacks, trash bags, and other essentials as needed
• Greet and assist visitors to ensure a welcoming and professional environment.
• Coordinate site meetings, team lunches, and dinners, including logistics and vendor communication
• Partner with IT to troubleshoot office equipment such as AV equipment, video conferencing systems, and printer maintenance
• Be the main POC to the building manager, landlord, cleaning services, fire alarm servicing, and other vendors to maintain high standards of cleanliness and functionality
• Assist in other special projects as needed

People Team Support

• Lead NA Harassment Prevention Training by building communications, initiating trainings, and running compliance reports to audit completion
• Support the onboarding and offboarding of employees
• Lead the Indeed/Glassdoor campaign
• Monitor and keep the company’s intranet up to date
• Fulfill swag requests and be the main POC for our vendor
• Support other business groups as needed

Here are the things we think you need:

• Must be 18 years or older with the ability to read, write, and speak English, specifically work instructions, including but not limited to safety purposes
• High school, GED, or equivalent diploma required
• Undergraduate degree preferred
• 2+ years working in an office setting
• Ability to maintain confidentiality
• Exceptional oral and written communication skills
• Strong organizational skills and strong attention to detail

• Proficient computer skills and ability to operate general office equipment

• Friendly, professional, charismatic personality, and take pride in the output of their contributions

• Collaborative, responsive, and organized
• Excellent verbal and written communication skills
• Ability to exercise independent judgment in the completion of tasks, and can work with little supervision in prioritizing responsibilities
• Taking initiative and being a self-starter to learn new tasks and welcome new opportunities to learn
• High degree of professionalism and confidentiality in handling sensitive information

• Ability to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body

And here’s another list of qualities we think make a good Oatly team member:

• You feel connected to our mission of encouraging health, sustainability, and transparency
• You are a self-starter who doesn’t need direct supervision to motivate you for success – we believe strongly in building a culture of individual accountability and ownership, and need partners that can embrace that mentality
• You are ready to make your mark in a smaller, growing brand, leveraging your experience to deliver amazing results and build an outstanding company
• You have an entrepreneurial spirit in that you’re comfortable with ambiguity and are energized by the process of building something lasting from the ground up
• You enjoy sharing your quirkiness and talents with your coworkers

Another bulleted list felt a bit too…bullet-y. So we wrote this long, awkward sentence to let you know all the ways we sweeten the deal when you work with us, like flexible vacation (take it when you need it), really great benefits (yes, pet insurance is in there), paid volunteer days off throughout the year (doing good is fun), free six packs of...(drumroll)…oatmilk, and you’ll also get genuinely great coworkers who are rooting for each other and the company to thrive. Oh, one more short but very important sentence: We are nimble and agile (not chaotic) in how we work, and we’re grounded in a long company history dating way back to the last century.

The salary for this role will be based on a variety of factors, including but not limited to geographic location, internal equity, experience, education, specialty, and training. Actual compensation is influenced by a wide array of factors, including but not limited to skill set, level of experience, and specific location. Compensation may also include bonus, commission, or equity as applicable.

Our team is available to support you through the hiring process with reasonable accommodations to enable a barrier-free interview experience. We will maintain candidate privacy and confidentiality to enable an unbiased and equitable experience. If you need assistance applying for a role due to a disability or special need, please contact peopleconnect.NA@oatly.com.

Oatly is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.